Privacy Notice

Meiwafosis Co., Ltd. (hereinafter referred to as “the Company”) has established the following personal information protection policy and implemented a system to protect personal information. By ensuring all employees are fully aware of the importance of protecting personal information and by taking proactive measures, the Company is committed to safeguarding personal information.

Management of Personal Information

The Company keeps customers’ personal information accurate and up-to-date and takes necessary measures to prevent unauthorized access, loss, destruction, alteration, or disclosure of personal information. These measures include maintaining security systems, developing management structures, and thoroughly educating employees. The Company ensures strict management of personal information through appropriate safety measures.

Purpose of Using Personal Information

The Company uses personal information collected through this website to respond to inquiries, provide requested information and materials, communicate information regarding the Company’s products and services, send marketing communications, and operate, analyze, and improve this website.

Legal Basis for Processing Personal Data under the GDPR and UK GDPR

The Company processes the personal data of individuals within the European Economic Area (EEA) and the United Kingdom based on the following legal grounds under the EU General Data Protection Regulation (GDPR) and the UK GDPR:

• Consent: Sending marketing communications (such as information about exhibitions and new products), analyzing website usage, and delivering advertisements through the use of cookies.
• Performance of a Contract: Responding to your inquiries and providing the information, materials, or services you request, including downloadable documents.

Data Retention

The Company retains personal data only for as long as necessary to fulfill the purposes described in this Privacy Notice.

Specifically, personal data will be retained for 10 years from the date of the last transaction or business interaction with the Company (such as a meeting, consultation, or other business communication), or until a request for deletion is received, unless the Company is required or permitted to retain it for a longer period under applicable law.

Prohibition of Disclosure and Provision of Personal Information to Third Parties

The Company properly manages the personal information it receives from customers and will not disclose personal information to third parties, except in the following cases:

• With the customer’s consent
• When disclosing information to a third-party provider to whom the Company has outsourced services at the customer’s request
• When disclosure is required by law

International Data Transfers (Transfers Outside the EEA/UK)

The personal data collected through this website and the forms available on this website will be transferred to, processed, and stored in Japan, where the Company is headquartered. In addition, personal data may be transferred to, stored in, or accessed from other countries, including the United States, where the Company’s cloud service providers are located.

Japan has been recognized by both the European Commission and the UK Government as providing an adequate level of data protection under their respective adequacy decisions.

For transfers of personal data to countries that have not been granted an adequacy decision (such as the United States), the Company implements appropriate safeguards in accordance with applicable data protection laws, including the execution of Standard Contractual Clauses (SCCs), to ensure that personal data remains adequately protected.

Security Measures for Personal Information

The Company takes thorough security measures to ensure the accuracy and safety of personal information.

Cookies, Analytics, and Advertising

This website uses cookies for marketing purposes, advertising (including services such as Google Ads), and website analytics (including services such as Google Analytics).

Users located in the EEA or the UK may reject non-essential cookies at any time through the cookie banner displayed on this website or by adjusting their browser settings.

Rights Regarding Personal Data

If an individual wishes to inquire about, access, correct, or delete their personal data, the Company will respond appropriately after verifying the individual’s identity.

For individuals located in the European Economic Area (EEA) and the United Kingdom, the following additional rights apply under the GDPR and the UK GDPR:

• Right to access: Request access to personal data and obtain a copy
• Right to rectification: Request correction of inaccurate personal data
• Right to erasure (“right to be forgotten”): Request deletion of personal data
• Right to restriction of processing or to object to processing
• Right to data portability: Request personal data in a structured, commonly used, and machine-readable format
• Right to withdraw consent: Withdraw consent at any time where processing is based on consent
• Right to lodge a complaint: Lodge a complaint with a data protection supervisory authority in the country or region of your habitual residence, place of work, or the place of the alleged infringement

To exercise any of these rights, please contact the Company using the contact information provided below.

Notice to US Residents

Pursuant to applicable U.S. state privacy laws, including the California Consumer Privacy Act, as amended by the California Privacy Rights Act (“CCPA/CPRA”), the Company provides the following notice to residents of the United States:

• No Sale or Sharing of Personal Data: The Company does not sell personal data to third parties or share personal data for cross-context behavioral advertising purposes.
• Your Rights: Depending on your state of residence and applicable law, you may have the right to request access to, correction of, or deletion of your personal data, and to exercise any other rights provided under applicable privacy laws.

To exercise any of these rights, please contact the Company using the contact information provided below.

Compliance with Laws and Regulations, and Review

The Company complies with Japanese laws and regulations applicable to the personal information it holds and will review and improve this Privacy Notice as necessary.

Data Controller and Contact Information

The data controller responsible for the personal data collected through this website is Meiwafosis Co., Ltd.

For inquiries regarding the handling of personal data, or to exercise your rights under applicable data protection laws, including the GDPR and the UK GDPR, please contact:

Meiwafosis Co., Ltd.
KI Gyoenmae Bldg., 1-14-2 Shinjuku, Shinjuku-ku, Tokyo 160-0022, Japan
Tel: +81-3-5379-0051
Fax: +81-3-5379-0811
Email: mcc@meiwanet.co.jp